Portrait Agreement, Studio Policies & Liability Release
Studio Policies & Terms
1. The $50 retainer pays for the time and talent of the photographer and for your in- person viewing appointment. It does not include any finished portraits or digital negatives. The retainer is due at the time of booking. Until your retainer is received, your appointment is not considered booked. Retainer are non-refundable, however with 24 hours notice we are happy to reschedule twice with the exception of certain date minis, following that the retainers if forfeit. If a session must be rescheduled due to poor weather, your full retainer will be applied to the new date.
2. If you have a sick child on the day of the session please call to cancel. Sick or uncomfortable children do not like to be photographed and we know that you will not love your portraits nearly as much as if he or she was in good health. Retainer may be transferred 1 time or used a a print credit, at Miranda Hayes Photography's dicrestion. Must have 24 Hours notice. With the exception of mini's on for specific dates. These cannot be rescheduled, However, the Fee can be transferred to another available date.
3. Please bring only the subjects to be photographed to the session. This is especially important with pets and kids, as Miranda Hayes will need their full attention on her rather than looking at other members of the family. Of course parents are always welcome! We also ask that you refrain from the use of any personal cameras (including mobile phones) or recording devices during the session.
4. You agree to hold harmless, Miranda Hayes, her representatives, employees and Miranda Hayes Photography, from any dispute in the event you become injured during your session or while on the studio premises, Miranda Hayes Photography and its representatives will not be held liable for any injury incurred by you or your family, or any damage to your property during the photo session or while on studio premises.
5. Selecting and retouching your images is a careful process, and typically takes 2-4 weeks. When they are ready, you will schedule an appointment to view your portraits at a personally attended slideshow. You will be asked to order and make payment for your portraits at this time. Please make sure all decision makers are present. ALL UNORDERED IMAGES WILL BE ARCHIVED AFTER 30 DAYS, AND WILL ENCURE A $25 RETRIEVAL FEE.
6. While Miranda Hayes does capture many images during your session, you will see only those images selected by her, the artist, for previewing. She carefully renders each image to ensure maximum artistry and technical perfection. Images with eyes closed, heads turned, duplicates, etc. will not be shown and are removed from my archives permanently after the artist rendering is complete.
7. Due to the custom nature of the work, payment for your order must be placed in full and is non-refundable. Payment plans are available at the discretion of the studio.
8. Please allow 4 weeks for your order to be completed. Some orders may take longer. Your portraits are an investment and an heirloom that should not be rushed. You will be notified by telephone or e-mail when your order is ready for delivery.
9. Archives are not guaranteed and have no holding on this contract.
10. Print quality and color accuracy are guaranteed only on prints, canvases, and albums ordered through the studio. Images printed by clients through non-professional labs may not have acceptable color, tone, or UV protection, for which the studio accepts no responsibility. If purchasing digital negatives, you will be provided with a list of recommended print providers, however this list is not a guarantee of studio quality/accuracy in your print results.
11. The Copyright Act protects photographers by giving us the exclusive right to reproduce your photographs. Violations include, but are not limited to, making illegal copies, scanning, printing from home or downloading from our website. It is illegal to copy or reproduce these photographs in any manner without our permission and violators of this Federal Law will be subject to its civil and criminal penalties.
12. Pets - Pets must be on leash the entire time, you are responsible for any messes your pet makes. Including damage to property, props, etc. If pet has ANY bite or aggressive behaviour the pet is NOT permitted in the session. If pet leaves fluid or feces on the site. and cannot be cleaned, your session is forfeited with retainer, as well as a cleaning fee and if any sessions were missed as a result a penalty will result
Please initial below. Must be initial before any session may be completed.
I understand I will Pay the remaining balance of the mini session at the session, Unless I have chosen the pre-pay option on this form.